How to Get Fiverr’s Choice to Aquire New Clients

So, you’re on Fiverr, and you’ve noticed that other sellers have a Fiverr Choice badge on their profiles. And, of course, this will leave you wondering how to get Fiverr’s Choice badge for yourself, right? Well, you are in luck because we’ll be giving you tips on how you can get that coveted badge!

Placing your profile on online marketplaces like Fiverr is a good strategy, but it does not guarantee gigs. After all, there are thousands of freelancers, independent contractors, and remote workers competing for the same projects and gigs as you. And if your product or service can be delivered digitally, then the competition is on a global scale.

You really need to stand out if you want to get that project. On the Fiverr platform, one way to catch the eye of buyers is to have that Fiverr’s Choice badge on your profile. So, how do you get one? Let’s find out.

What is Fiverr’s Choice?

Fiverr’s Choice is a status Fiverr gives on a seller’s gig indicating its excellence in delivering a service or product. A Fiverr’s Choice gig is marked by a rectangular badge that stands out on a seller’s profile (only for that gig). Keep in mind that it is given to a gig and not a seller as a whole. This means that you may have several job availability postings, and only one will have the badge. For example, as a photographer, you can have three gigs; wedding photography, portrait photography, and product photography. If Fiverr determines that you only excel as a wedding photographer, then only that posting will have the Fiver’s Choice badge.

Fiverr gives the Fiverr’s Choice badge to sellers who excel in their gigs. This includes great customer service, flawless execution of the project, and timely delivery of dues. In understanding how to get Fiverr’s Choice, you must know that the measures are not based on a single gig completion. You have to consistently deliver a certain number of orders, with all completed orders getting a high positive feedback rate from buyers. You also have to be an active Fiverr seller for about six months.

Benefits of Fiverr’s Choice

If you are eager to know how to get Fiverr’s Choice on your gig posting, you must already know you can benefit from this. Well, for one, it is a badge that buyers see quickly because Fiverr does not give this badge loosely. It is not easy to earn this badge, so there will only be a few gigs with this mark. Having the Fiverr’s Choice badge will definitely make buyers click on your profile. And that’s one step closer to landing that gig!

If you have the Fiverr’s Choice badge, then buyers will automatically identify you as a reliable and trustworthy seller. Buyers will have the impression that you are the better, if not the best, choice. It is sort of like Fiverr telling the buyer that they are recommending you for that gig. With this, you will already have a positive standing with the buyer even before they check out your portfolio.

You must know that Fiverr can easily take away that badge. So you will have to continue working hard for that badge even after receiving one. And because you want to keep that badge, it becomes a habit for you to provide outstanding service. You consistently deliver superb performance. This now becomes your norm, even outside Fiverr transactions. In a way, Fiverr’s Choice drives you to live up to a higher standard, which is great for your business.

How to Get Fiverr’s Choice

person smiling while looking at laptop and holding papers

One thing is clear, you have to work hard and work smart if you want to get that badge. Here are some tips on how to get the Fiverr’s Choice badge:

1. Be a Responsive Seller

When buyers click your profile, a chat widget automatically appears at the bottom of the screen. It will show whether you are online or not, and your average response time. Now put yourself in the buyer’s shoes. If you see the seller online, it will somehow prompt you to make an inquiry immediately, right? Because you will have an instant reply, and that saves you time. Also, if buyers see that you don’t have a good response time, they may skip you and look for a seller that has a better response time.

For you to be a responsive seller, make sure that you manage your time well. Time blocking is a good practice, especially for freelancers who have to juggle multiple tasks in a day. Making time blocks will help you manage your time wisely. Keep in mind that to be a Fiverr’s Choice, you must reach a certain number of orders delivered. Being a responsive seller can easily get you more gigs.

2. Photos Are the Key

Here’s a fact, sellers click on a buyer’s profile because the cover picture calls out to them. Fiverr is one of the largest online freelance marketplaces, and when buyers search for a seller, the landing page will have thousands of profiles for them to look at. Sellers will not read buyers’ names one by one. Instead, they will continue to scroll until they see a picture that stands out.

How do you make your cover photo stand out? Think of this exercise: imagine being thrown a bunch of pencils. Will you catch them all? Or will you even catch one? Most probably not. But if you were thrown just one pencil, there is a high chance you would catch it, right? Now apply that concept to your photos. Do not show a photo or image with too many elements on it. Sometimes simple, crisp photos will do the trick.

3. Make Your Profile Page Work

So, the buyer clicks on your profile, that’s good! You now have to keep that interest going. Maximize the features of Fiverr. Add videos or demo reels, FAQs, and links to your websites and social media pages. It is best to add your portfolio to your profile page too. Showcase your previous gigs and projects so buyers can see your work. Some clients will not push through if they still have to ask you for your sample works.

On your profile page, there is an “About This Gig” field. Be creative in selling your gig. Keep in mind that buyers will not read lengthy texts. So, discuss your services as straightforwardly as possible. It will not hurt to mention your credentials and specializations early on, for this will impress your buyers and make them read on.

Sellers will appreciate that you provide them with as much information as possible early on. This shows you are diligent and serious in your business. Remember, you must consistently sell on Fiverr to get the Fiverr’s Choice badge. So, make that profile work for you!

4. Provide Excellent Customer Service

man wearing headphones looking at laptop

Getting the Fiverr’s Choice badge also heavily depends on buyers’ feedback and reviews. To make sure that you get positive ratings, you should deliver not only top-quality service but also excellent customer service. Always, always keep your communication lines open. Provide your clients with several options to reach you. Try to be proactive too by giving them regular updates and reports.

When dealing with your clients, watch your tone all the time. Be professional and approachable. You must be easy to talk to and considerate of their needs. Similarly, you have to be a good listener. Hear them out. If they have concerns, address them right away. Send them a thank you note after completing the gig. This will make them feel valued and build good customer relationships. Who knows, you might even turn them into regular clients!

5. Keep up the Good Work

Be consistent with the quality of your work. Always deliver excellent gigs. To qualify for a Fiverr’s Choice, you must have a lot of positive ratings. A single complaint or bad review may cost you that elusive badge. So, give your best at all times. Learn how to manage multiple projects effectively to avoid falling behind schedule.

Go Get That Badge

thumbs up with smiley face drawing on thumb

Being a Fiverr’s Choice may take some time and a lot of effort, but it is doable. And definitely worth it. Just always keep in mind to deliver outstanding gigs and customer service. To keep landing gigs, work on your Fiverr profile and ensure it will stand out. Build strong client relationships through good communication. Now that you know how to get Fiverr’s Choice, go and get that badge!

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Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

How to Write a Proposal and Win Your Next Job

Every freelancer must know how to write a proposal. The proposal is your actual sales pitch to clients. It is your offer to the specific requirements being asked for, detailing all the products and services you will provide for the rate you are charging. It may also include timelines, terms and conditions, and a little overview of your business.

You might think that sending your rates through messaging apps, SMS, or via a phone call is enough. No, it is definitely not enough. While that may be acceptable to some clients, sending a professional proposal is still better. Remember, freelancing is a business in itself. And it is a good practice to always be professional in every aspect of your business. Plus, it can make a good impression on clients which may be the ticket to winning that bid.

How to Write a Proposal

laptop, notepad with pen, iPhone on a table

One of the perks of being a freelancer is that you control every decision in your business. Well, of course. Because you are the boss. You decide on what to include in your proposal and how much to charge for it. No more asking for approvals or waiting for signatures. And this fact makes writing your proposal a walk in the park.

Parts of a Proposal

In learning how to write a proposal, you must first know the elements needed in one. This will make your proposal look professional and official.

1. Title

Make sure that the word “Proposal” is written in big, bold letters on the topmost part of your document. Do this so your client can easily identify that this is a proposal.

2. Proposal Date

The proposal date may also be labeled as “Date Issued.”

Let’s be clear; the proposal date is the date you are issuing the proposal, not the date you started preparing it. For example, you started drafting your proposal on January 1 but were not able to finish it. You completed it and will send it on January 2. The date that must reflect on the proposal date should then be January 2. The proposal date must reflect the exact date you send it because it will have an effect on your validity timeline. For instance, you are only giving your client three days to sign the proposal. If you sent it at a later date, say, January 2, but your proposal date is January 1, your client will then have one less day to process your offer. It is not fair. So, make sure to check your dates before sending your proposal.

3. Validity Date

The validity date signifies the final date you are giving your client to sign or accept the proposal. It is like a due date. This means if you haven’t received a signed proposal or any feedback from your potential client on this date, the proposal no longer stands.

You must put a validity date to your proposals to prevent clients from taking too much time to decide whether to sign or not. As a freelancer, you cannot wait on a client for too long. You must know when to move on to another lead. n addition, if you are providing a product or service that requires materials with fluctuating costs (like fuel), your estimated cost might be affected if you wait too long for a reply.

calendar with a date encircled

4. Your Business Name

If you are not using letterhead, you have to include your business name (if you have one), your name, and your address. You can add your contact numbers and email address too. This is so your clients will know how to contact you if they have any concerns regarding the proposal.

5. Client’s Details

It is essential that you write the full name, business name (if they have one), and address of your client. This personalizes the proposal, which shows that you have tailored the proposal for them.

Pro Tip: Make sure you write the correct title (Mr., Engineer, President, etc.), name, and address of your potential client. Getting your potential client’s name wrong is a big turn-off.

6. Project Title

This is an important element in a proposal. You have to be clear on what project the proposal is for. Your potential client may be handling several projects, and you don’t want them guessing which project this proposal is for. This is also where your entire proposal will be anchored on. Because this is the project or gig that you are bidding for.

Project titles must be simple. Here are some samples:

  • Basic Photography Package
  • Life Coaching Session 1 Proposal
  • Web Design Project

7. Overview

Treat the overview as your cover letter. This is where you introduce your business. You may mention your specialties, and previous projects and, basically, define your strengths. e careful not to oversell yourself or sound like you are begging to be considered for the job!

Kosmo proposal overview sample

8. Timeline

The timeline will show your client how you propose to run the course of the project. You can include specific dates and tasks and add estimated deadlines. Make sure that the timeline you propose is reasonable and workable for you. If you are currently doing a different project or managing multiple clients, make sure to check your time management matrix. This is to avoid committing to a task that, in reality, is not achievable for you.

9. Cost of the Offer

Depending on your price schemes, there are several ways to specify the cost of your project. Decide whether you will use a project fee or an hourly rate pricing scheme. You may also have packages that you wish to offer. It would be better if you could include short descriptions of each item, so the quotation is clear to the client.

It is important that you include all incidentals, revisions, taxes, and discounts (if applicable). Remember, whatever total cost you indicate in the proposal is final. Amending costs after the signing of the proposal is greatly discouraged. This will create suspicion and distrust.

10. Terms and Conditions

Learning how to write a proposal means understanding that it is important to set your potential client’s expectations with your terms and conditions as early as the proposal stage. You may indicate methods of communication and delivery, payment terms, and payment processing platforms you intend to use.

11. Signatures

To make your proposal final and valid, both parties must sign it. You, of course, must sign it before sending it out. Make sure you have an electronic signature to make things easier. Don’t worry, there are lots of free online signature creators for you to use. If you are considering using online proposal software, a signature box for clients may be added as a field on your template so they can easily place their digital signature.

Kosmo proposal signature fieldsample

Tips for Proposal Writing

Now that you know the important elements of a proposal, here are some tips to help you write a professional proposal that can win your next job:

• Branding

Do not send out a proposal written on a plain piece of white paper. Brand your document. Add your logo and a banner using a color palette that matches your logo. This will make your proposal stand out and easy to recognize. Keep in mind that you are a professional running your own business, so as much as possible, you have to put branding in all your documents.

• Use Online Proposal Tools

You don’t need to create a proposal from scratch. Many business management platforms have proposal templates that are actually very easy to use. One platform that is perfect for this is Kosmo. Kosmo is an all-in-one project management software. You don’t only get to create a customized proposal, but you can continue managing the progress of the project with its many features like contract and invoice templates, task management, time-tracking, and client CRM.

Kosmo joining page

Kosmo’s proposal templates have all the elements needed for creating a professional proposal. You can add your logo and edit the banner to match your brand’s color scheme. The platform will already compute the total amount of the items you listed, so you don’t need to do it yourself. This means you can be assured that there are no errors in the computations. Signature fields for your and your client’s signatures are also provided. Now, isn’t that convenient?

• Always Check for Typos

Always, always make sure that you are sending an error-free proposal. Remember, this is the very first official document your potential client will receive from you. So, it must impress them right away. You must leave a good impression so they will remember you. If you send a proposal with typos, this will convey that you are sloppy and careless. And you will lose the client.

Conclusion

As a freelancer, knowing the secrets of writing a proposal that closes the deal is like holding on to a golden ticket with unlimited use. Getting the job is dependent on how well you present your offer through your proposal. Fortunately, online proposal software are available for you to use.

Kosmo sample proposal

The challenge now is in writing compelling project overviews and selling your skills and talents without being conceited. Just remember to write in a friendly and approachable tone, so clients will know that you are open to listening and considering their concerns. Knowing how to write a proposal is definitely a skill a freelancer like you should have and master.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

Sites Like Upwork to Find Freelance Work

It’s a good thing there are now so many sites like Upwork where you can find freelance work. Back in the day, freelancers had no choice but to tap into their network to be able to find a job. Or simply hope that a client will find them somewhere or vice versa.

The trouble now it seems is freelancers can’t keep track of which sites like Upwork to use. Upwork is one of the most popular freelancer market platforms and has been around since 2015. However, not all freelancers are able to find clients and projects they really like at Upwork. There are also some who find Upwork confusing or hard to use.

Don’t worry as the same sentiments can be shared by clients. Hiring outside of Upwork is not an uncommon occurrence. Clients utilize websites for finding freelancers such as LinkedIn or even remote job boards.

Top 5 Sites Like Upwork for Freelancers

Person typing on laptop

Again, there are many websites like Upwork today. If you need a bit of help finding some, below are a few that you may want to check out:

1. Freelancer.com

One of the best alternatives to Upwork, Freelancer.com allows you to sign up for free. You can browse jobs no matter what freelancer industry you are in. The way it differs from Upwork is that there is a membership plan with different tiers as opposed to Upwork’s Freelancer Plus. When it comes to fees, Upwork is known to have a bit of a confusing fee system as it depends on rates and badges. However, with Freelancer.com it’s a fixed $5 or 10% per project (whichever one is higher).

Depending on your membership on Freelancer.com, you can only bid a specific number of times per month. Aside from bidding on projects, it is also possible to “win contests”. There is a difference between projects and contests on this site but either one can allow you to get a freelancing job.

2. Workhoppers

If you have less time on your hands, Workhoppers will do the hard work for you. They will screen the flexible jobs themselves and match you with jobs that are in line with what you want. There is also no bidding on this site, which is ideal if you are not into Upwork’s bidding style.

Workhopper is also an excellent option for freelancers who are looking for clients that they can actually meet up with. There is an option to choose what kind of work you want, either work from home or on-site. You’ll also need to input your location.

If you need help identifying your strengths, you can take the behavioral assessment from Workhopper. This site also allows you to get paid per project or by the hour.

3. Hubstaff Talent

Hubstaff Talent landing page

If you have been freelancing for a while and already have a bit of experience, you might want to check out Hubstaff Talent. This site like Upwork has decent freelancing jobs but may require prior experience from freelancers. Make sure to check the country you are currently in is allowed to access the jobs first as it isn’t allowed for all.

You can get paid via PayPal if that is your payment method of choice. The good thing about Hubstaff Talent is there are no markups or fees involved. There will also be no bidding on this site. You can get excellent leads from Hubstaff and also be able to provide exposure for yourself.

4. Fiverr

When you are on Fiverr don’t be confused with the terms that are used on the site. Freelancers are called “sellers” and you will be selling your services, skills, or products, also known as “gig”. Clients will be known as “buyers”. Take note that signing up is free, however, there will be a fee for every “gig” that you sell.

If you are a beginner, you can definitely start with Fiverr.com as it is friendlier to new freelancers. Don’t expect high pay at once but you can soon grow from this site and earn more as well as fill up your portfolio along the way. Take note that the website’s name Fiverr refers to $5. And although you can definitely earn more than $5 in the long run, this can be a common rate for those who are just starting out.

5. People Per Hour

A bit different from Upwork, People Per Hour will not allow any freelancer to join. Signing up is free but your application will be reviewed by the site’s moderation team. So, if you are a new freelancer, this might not be the site for you. However, if you are an expert with an excellent resume and portfolio, then do give this site a try.

What’s different about People Per Hour is, you don’t really look for jobs. Instead, you will make a pitch about yourself—basically list down everything that you can do. A potential client will be the one to approach you if they find what they need from your page. A good thing about this site though is that it is open to pretty much any location on the globe.

Factors to Consider for Choosing Freelance Market Platforms

Taking work outside Upwork can be very challenging if that is the site that you are used to. You might need a bit of help choosing the right one. To help you out below are some things you need to consider to choose the right freelance market platform:

1. Fees and payment method

Icon of Paypal

One of the problems freelancers face with Upwork as well as other sites like it is the fee. How much does Upwork actually take? It can be anywhere from 5% to 20% depending on several factors like your pricing or freelancer tier.

You have to check these sites like Upwork if they are charging the same fee whenever you are getting paid by a client or for each project that you accomplish. Know that there are some sites that don’t have any fees. There is also a chance to ask your clients to shoulder said fees.

You might be thinking, what are these fees for anyway? Upwork and sites like Upwork usually say that this is a convenience fee. It can also be for the safety of both the freelancer and the client.

Whatever the case, you have to take note of this because you will not take home the actual rate that you will post on your proposal. You also need to consider the payment method of choice. For example, you’ll pay additional fees if you use PayPal. Most payment methods all have fees but you can always compare which one has the lowest fees.

2. Available memberships or subscriptions

Aside from fees, you also need to check if the sites like Upwork you are signing up for also have memberships or subscriptions. Although signing up is free, you have the option to have a monthly or yearly subscription to become a “premium” freelancer. These memberships can definitely help you get more potential clients to view your profile or account.

Not all sites like Upwork have these but you may also want to factor this in if you have the money to spare to get a leg up on the competition. If you are not going to utilize this feature, know that other freelancers will. So, sign up for other sites that don’t have memberships if you don’t want to get into this type of arena.

3. Your location

It’s fairly common to get a client who is from a different location. Just make sure the freelance market platform that you will choose is open to the country where you are currently in. There are also freelancer market platforms that are favored by clients from a specific country or region. So, if you don’t want to get lost in translation with a client pick a platform favored by those who speak the same language as you.

You might also come upon freelancer market platforms that ensure freelancers and clients are living in the same area or city. This is for those who are in an industry that will require face-to-face or in-person meetings. Maybe you are a freelance accountant and the client will require you to do inventory on their shop, something that may prove to be challenging or impossible when done online.

4. Industry you are in

There are sites like Upwork that are specifically for a certain freelance industry. For example, Design Hill is ideal for graphic designers. Of course, if you are a programmer, it would be a bit useless to sign up for this type of website.

If you have a specific industry and a niche in that said industry, it would be best to look for freelance websites for that. This way, you can have an easier time weeding clients. You’ll also have better luck looking for projects that will interest you.

5. Types of clients

Freelancer market platforms usually favor clients. However, you need to check out what type of clients they attract. It could be helpful to enter a site like Upwork that also has a vetting process for clients. This way, you, as a freelancer, can also protect yourself and your work.

Some websites protect the identity of clients while others can show if a client is verified or not. Do choose sites that also offer a bit of insight on clients for freelancers to read up on. After all, this is one of the best things about being a freelancer—you get to pick your client, too. This isn’t a corporate job where you can’t say no to your boss.

Conclusion

Woman facing a computer monitor

Finding freelance work can be very daunting. There are times when you feel like there is nothing out there for you. But don’t lose hope. There are many sites like Upwork where you can find the ideal client or even the perfect project. You just need to be smart when picking out the websites you go to or the platforms that you join.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

How to Become a Freelance Social Media Manager

If you want to know how to become a freelance social media manager, you’ve come to the right place. We’ll give you guides, tips, and tricks to help you start your freelance journey as a social media manager.

Social media marketing and management are some of the most in-demand jobs to date. Freelancer.com, an online job marketplace giant, places hundreds of job postings. And that is just one site. Similarly, hundreds, if not thousands, of social media marketers, managers, and content writers are posting their availability. But don’t be intimidated, and don’t lose sight of your goal. Even if the competition is high, there are ways to stand out and get the job.

Social Media: An Overview

Social media has become one of the most powerful platforms man has ever invented. It has bridged worlds, connecting people and creating a network of different communities with varied interests virtually. While the main purpose of social media is to provide an avenue for people to keep in touch, it has evolved into something bigger. Now, it serves as an e-commerce platform, a sales and marketing strategy, a customer service tool, and even an instrument for creating polls and surveys.

smartphone with social media icons on screen

Social media has opened up a door of limitless information-sharing, making it a good tool for data collection and market research. Opinions and facts are communicated to an international audience through articles, short posts, photos, and videos.

These platforms have changed how people communicate drastically. Reaching out and connecting has become more convenient. Through messaging and audio and video calls, we can simultaneously interact with people from all over the world, not to mention it will not cost you a dime. Social media has become so much a part of people’s lives that they rely on these platforms for almost everything: news, entertainment, business transactions, and more!

Tips on How to Become a Freelance Social Media Manager

As a social media manager, you have to understand and know how to maximize these platforms to your client’s advantage. You can see how people of different demographics perceive a product, brand, or service through different posts and comments. Trends from these platforms typically dictate fashion, movement, and even political ideologies. And this is how you can ensure a powerful social media campaign and management for your client.

Duties of a Social Media Manager

In learning how to become a freelance social media manager, you must first know your duties and responsibilities as one. As a social media manager, your primary role is to provide an efficient and sound online presence for your client.

person posting on social media on laptop

1. Develop a social media campaign

A social media campaign is a strategy where you use social media to achieve your client’s goals. The most common campaign is introducing a brand or product to the market. You may be hired to ensure that a new product or product line is available to the market. When introducing a new product, you may do some teasers, explainer videos, and pricing promotions.

Another campaign is for generating brand loyalty. For this, the product is already available in the market, and your job is to make sure that customers continue to patronize the product. You have to make the product relevant and in demand.

You may also be tasked to develop a campaign to increase sales. This involves both creativity and market research to see how you can draw more customers.

2. Run and oversee the campaign

Once a campaign is already in place, your next task is to ensure the smooth and uninterrupted implementation of the plan. You will be in charge of publishing and posting content, managing social media interactions, and generating reports through social media analytics.

Treat this task as if you are managing your own social media page. Do not post hurriedly; know the right time to post and the right platform to use. Monitor the pages consistently and be ready to troubleshoot and address any errors.

3. Producing Content

More than just managing the campaign, you are also in charge of producing the content. For this part, you have to bring your thinking hat out of the box because you need all the creativity you can get. To get your target market’s attention, you have to make the page exciting. Do not focus mainly on copywriting. Remember, you can still get the message across using visuals like photos and videos. Publish demo reels to spark interest. Post original and captivating pictures. You can even create gifs!

4. Creating Good Customer Experience

As a social media manager, you are tasked to make sure interactions with clients are done flawlessly. You are to monitor comments on posts (and reply if needed), respond to messages, and even hold polls and surveys. Make sure that when providing responses, you are aligned with the values and visions of your client. If you are unsure how to handle a situation, discuss it with your client.

Skills and Tricks

It is not enough that you simply know how to become a freelance social media manager. You must know how to become an EXCELLENT social media manager. Here are some skills (and tricks) you must have to stand out from the rest:

• Mastery and Expertise

First things first, know the different social media platforms and their strengths and weaknesses. Match the brand, product, and campaign with the right social media platform. There are different types of social media platforms, and you must master the interface and markets of each. For instance, Instagram is an excellent photo-sharing tool, while TikTok is for videos. Twitter has limited character spaces, while Facebook gives you more room for longer posts. Master the best specifications for the content you are posting for these platforms.

Check for available online mastery courses for these platforms, especially if you do not have time to explore and learn the features yourself. You might even learn a few hidden tricks during these courses. Remember, as a freelancer, you are running a business. So the more you master your craft, the more you have a chance of landing clients and projects.

• Communication Skills

Social media management is basically anchored on communication. The content you produce will be based on the message your client wants to relay to the public. Replies must be clear, polite, and professional. The voice or tone you use will have an impact on your audience.

Remember, social media reaches a global audience. So you have to know how to manipulate your content to cater to an international market. Be sensitive and careful about cultural differences, watch your word choices, and check even the images you will post. Some symbols or color schemes may be offensive to others.

Everything will boil down to how well you communicate.

• Use Your Tools

If you are a social media manager, it follows that you are a techie person. So, make use of other tools and platforms that can help you run your business efficiently. Keep in mind that many online business solutions are at your disposal. There are online job marketplaces to market and sell your business, project management software for progress tracking, online proposal and invoice generators, and accounting and bookkeeping platforms to help you with your finances.

Conclusion

person touching a tablet with laptop on background

Becoming a social media manager needs a lot of work if you want to stand out. It is important that you master social media platforms and develop excellent communication skills so you can provide expert service to clients. Now that you know how to become a freelance social media manager and understand the skills required for you to become good at your work, you can go and start your freelance business confidently.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

How to Create a Copywriting Portfolio No Experience

Is it possible to create a copywriting portfolio with no experience? The short answer is yes. One of the major dilemmas of people who are just fresh out of school is they have pretty much zero experience. And companies nowadays require their potential employees to have experience. So, how could that possibly work?

It’s a good thing the freelancing industry is a bit more forgiving when it comes to working experience. In fact, it is possible to get a job even without any prior working experience. This makes freelancing ideal for those who are just starting out, whether a new graduate or someone who wants to switch to a different industry. When it comes to freelancing, you can let your skills shine through instead of showing a list of prior work experiences.

How can you possibly show your skills? Through a portfolio. So, if you want to know how to build a copywriting portfolio with no experience, read on.

Create a Copywriting Portfolio No Experience

So, if you’ve never worked as a copywriter before, where do you exactly get the materials for your portfolio? Here are some suggestions below to help you out with your copywriting portfolio no experience:

1. Dig up schoolwork

If you studied copywriting, you can actually use schoolwork for your portfolio. Make sure to use relevant materials, it could be from an exam, a project, or other requirements you submitted to your teacher or professor. Of course, make sure to filter these materials as not all may be impressive to potential clients.

Choose the ones you got a high grade on or maybe something your professor gave you excellent feedback on. It’s best to tweak these a little bit, to make sure they are still relevant today.

2. Check old internship materials

If you interned as a copywriter during your undergrad or postgrad, the materials that you have produced can also be used. Make sure to thoroughly read your internship contract first. There might be an NDA that you have signed that says the deliverables you have produced cannot be shown to the public.

For good measure, you may contact the point-person of the company and ask for approval that you will use the things you have produced for your portfolio. Who knows, you might even score a recommendation from them.

3. Create your own samples

Open notebook, blank page

Maybe you don’t have a background in copywriting because you were from another industry. That’s okay, you can still make a copywriting portfolio with no experience. You just have to be a little more creative. You have to make your own samples, below are some ways you can do it.

• Invent a scenario

Think up possible scenarios where your copywriting skills will be needed. This can be your dream scenario like a big makeup company is launching a new lipstick and need an eye-catching copy for their billboard. Maybe a trusted company is looking to bring its brand more appealing to the younger set and will require a new tagline.

When creating a scenario, write the premise so potential clients will understand the problem. Then write in detail how you would go about with the solution. Create mock-ups and enlist the help of designer friends if you can (unless you also know how to do this).

• Build a client profile

This is your chance to dream up your very own client. Build the profile of the hypothetical client and write what kind of copy you can offer them. Of course, it would be best to add a bit of a challenge when making this type of sample so potential clients can see what you are all about.

• Makeup sample products

Your creativity can really be tested when you make a copywriting portfolio with no experience. You can draw inspiration from your childhood or popular culture or pretty much anywhere. Create products that will push the boundaries of your creativity to make an ad copy. Make sure it is relatable, understandable, and of course totally sellable.

4. Use yourself or your own business

Finally, make yourself the client. As a freelancer, you are technically running your own business. You are selling yourself or your skills, so how do you go about doing that? Make your own professional account and create impressive posts that showcase your talent for catching attention and also effective CTAs.

How you sell yourself is highly effective in showing potential clients what you can do. After all, if they are drawn to the copies that you make about yourself, then it shows you can do the same for them.

Woman using laptop

Tips for Making a Copywriting Portfolio with Zero Experience

Just because you’ve never worked as a copywriter in the corporate world doesn’t mean you can’t make it as one in the freelancing industry. Some people ask, does freelance work count as experience? The answer is yes, definitely. Freelance work requires the same set of skills as that of an employee (if not more). Below are some tips to help you make your copywriting portfolio with no experience.

• Find sample copywriting problems or case studies online

Potential clients will usually give you a test so you can showcase your copywriting skills. Most of the time, this will be a made-up scenario. You can get inspiration from this for making your own portfolio. it can help give you insight into what potential clients are looking for in a copywriter.

You can also check out sample case studies of real client profiles or copywriting problems so you can see how a professional handles it. There’s so much information and resources online that you can use, utilise these to help you with your portfolio creation.

• Use appropriate samples related to the potential client’s business or project

When applying for potential clients, make sure the portfolio you make is in line with said client’s business. For example, if you are trying to be a copywriter for a hotel then highlight in your portfolio advertisements about vacations and travel, not just hotels.

Change up your portfolio depending on the client you want to work with or the project you want to work on. But of course, also have a master file of all the materials you have on your portfolio. Some clients will definitely want to see some range from you.

• Showcase your range

Speaking of range, when making a copywriting portfolio with no experience, this is your chance to “do it all”. Being a writer is quite a broad job and copywriting narrows things down but you still have a lot to cover. Below are some of the samples you may need to make to impress potential clients:

1. Press Release

Show information on product launches or anything new that a company will offer. Make sure to sell while also providing pertinent information on the project, product, and company.

2. PPC ads

Websites these days are a numbers game, that’s why PPC ads are highly important. It’s truly a challenge to make a short and snappy copy that will drive people to “click”.

3. Advertorials

As a copywriter, you also need to practice long-form writing, such as an advertorial. It’s pretty much like an article with the goal to sell but without it being too much of a hard sell.

4. Website landing pages

Copywriters need to know the language of the internet. Learn about power words that will help you retain the attention of website visitors.

5. Product Pages

With online selling eating up the market these days, copywriters also need to be adept at writing product pages. These are straight to the point and concise.

Conclusion

Remember that in a copywriting portfolio no experience is possible. You can do this in freelancing but make sure to indicate where the materials are from. If you made a sample out of your imagination, just write that it is just a sample and not actually used for a client.

Aside from that, know that the portfolio is just a hook. You also need to follow up with an excellent proposal so that you can land yourself a client. Do put in the effort when making a copywriting portfolio no experience but make sure your skills and work ethic shine through where it matters most—your freelance work.

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Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

Stripe vs PayPal – Which Payment Processor Is Right for You?

As a freelancer, knowing the different features and benefits of Stripe vs PayPal is a big advantage. Stripe and PayPal are both online payment systems that are popular among freelancers, independent contractors, and remote workers. These platforms are also being used by businesses to send and receive money for any type of transaction.

Having a remote-based business means you need to have a complete online system that can fully function from sales or marketing to payment. Managing multiple projects or clients can be tricky, so you need to take advantage of technology that can help you run your business easier. This is why most business management platforms have integrated online payment systems like Stripe and Paypal so you can complete the whole duration of your project or gig in the comforts of your own home (or office).

Partial photo of a POS in blue background

Stripe vs Paypal: An Overview

As a freelancer, you want to avoid payment delays as much as possible, right? After all, you have to ensure that your business is in good financial standing in order to keep it going. Now that online payment processes have become accessible and generally easy for both you and your clients, it is only wise that you invest in these systems. But which one?

Stripe and Paypal are two of the best freelance payment methods. Both offer almost the same services to freelancers and businesses—focusing on easy and convenient payment processing. Plus, both platforms are internationally accepted so you won’t have a problem if your client is located in another country or continent!

Stripe

Stripe boasts of being one of the biggest online payment solutions worldwide. It enables businesses and independent workers to receive online payments from clients using their credit cards, digital wallets, and bank transfers. If you have a physical store or office, in-person payment can also be made through Stripe’s payment terminal.

Stripe is generally free to use. What Stripe does is charge you for each completed transaction. Creating an account is also free and very easy. Once your account is verified and activated, you can already start using their invoice feature to send the billing to your client. The invoice will have a clickable payment button that will easily direct your client to the payment process. Stripe’s invoicing feature can also be used for subscription or retainer-based billing.

Stripe website

In receiving payments (payouts), Stripe deposits them to your registered bank account. This bank account is where Stripe will send the payments you receive. You will be able to register your bank details while you are initially setting up your Stripe account. Note that it may take two to three business days before payouts are deposited to your bank account. The first payment you process through Stripe, however, will take around seven to ten days.

Stripe lets you customize your invoices, checkout, and email receipts too. You can add your logo, icon, and accent color to brand it. Email receipts are sent to your clients once payment is successful, and Stripe Checkout is a payment page feature. Customizing your checkout page and official documents will make your business look more professional and reliable, which is absolutely perfect.

Paypal

Paypal is usually considered a digital wallet. A digital wallet is a mobile application that allows you to perform money exchange, like making purchases or shopping, using the financial information (credit card or account balance) stored in your app. Sure, you can use Paypal for that exact purpose, which is one feature of Paypal vs Stripe, but this software is more than that.

PayPal is a payment processing system that you can use to collect payments from your customers. It is an accepted payment platform worldwide, so your international clients will have no problems paying you for your services or products.

PayPal website

Upon signing in, Paypal will let you choose between creating a personal account or a business account. Setting up a Paypal account is free, whether it is for personal or business use. Since freelancing is considered a business, it is best to open a business account. After you fill out your business details, like your name, contact details, website, and EIN, you will be asked what you are selling. So you can choose goods, services, and others.

Next, PayPal will ask you to choose how you are going to receive your payments. Here are the choices that are available, and you can select more than one:

  • your website or app
  • marketplace
  • invoices
  • credit card (without swiping)
  • Credit card (in-person)
  • create a link to send to customers

You can also set if you will be paid based on single transactions, on a recurring basis, or both. And like Stripe, Paypal also has checkout and invoicing features. And like Stripe, you need to register a bank account in order to transfer your balance (payments received) to your bank account. Do note that some banks may charge fees for your transfers.

Stripe vs PayPal: Transaction Fees

Every software needs funds in order to keep its program running smoothly. And since Paypal and Stripe have waived joining fees, they get their funds for operational expenses through transaction fees. These payment processing systems bring so much convenience and efficiency to your business anyway. The next move now is to know which among these two vying for the best payment method for freelancers, has the more reasonable and practical transaction fees for your business.

STRIPEPAYPAL
In-Person Transaction Fees2.7% + 5 cents 2.29% + 9 cents
Online Transaction Fees2.9% + 30 cents2.9% + 30 cents

Stripe vs PayPal: Easy Comparison

To give you a clearer guide on Stripe vs PayPal, check out the table below:

StripePayPal
Business TypeFreelancers, Independent Contractors, Consultants, Coaches, Small to Medium Businesses,
Best for Enterprises, and larger corporations
Enterprises, and larger corporations
Best for Freelancers, Independent Contractors, Consultants, Coaches, Small to Medium Businesses,
UsabilityA little more complicated than PayPalEasy to Use
Internationally AcceptedYesYes
Invoicing and BillingYesYes
Reports and AnalyticsYesYes
Transaction FeesSimpleMore complicated than Stripe
In-Person PaymentsYesYes
Ecommerce/Checkout PaymentsYesYes
Customer SupportYesYes
Other Software IntegrationsYesYes

Choosing the Right One for You

woman using laptop

It is true that payment processing platforms typically have the same features. These business solutions vary mainly in usability and how they charge for their services, like in the case of Stripe vs PayPal. So, how do you choose the right one for you? Here are a few factors to consider:

  • Usability. Check the platform on how easy it will be for you to navigate the interface and its systems. Of course, everyone wants an easy, sort of like a point-and-click method because as freelancers, you do not really have time for software with steep learning curves.
  • Practicality. Review the features and costs (fees) very well. If you are more of a local freelancer, then you do not need a platform that is designed for international transactions. You can choose the simpler one. Similarly, know the transaction fees for international payments and currency adjustments if you have foreign clients. See which ones have features and fees that best suit your business.

Conclusion

smartphone with dollar sign on screen

Technology has paved the way for smoother and more efficient management of businesses. Whether you are a solopreneur or a small business owner, there are online business solutions right for you. What’s amazing about these platforms is that it streamlines all your business processes from start to finish. Payment processing has become a breeze. No need to run to the bank to deposit checks anymore!

With all the available platforms, Stripe and PayPal take the top spots. With their software integrations, international payment capabilities, and other financial infrastructure features, you can never go wrong with these two. Choosing the right one for you depends on how much you are willing to pay for charges and fees and how easily you can navigate the platform. So in deciding between Stripe vs PayPal, you simply have to see which one feels right for you.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

Freelance Scheduling Software to Get Organized

Forgetting an appointment or missing out on a booking is a freelancer’s nightmare. This is why freelance scheduling software is crucial in any type of freelance business. Make sure you invest in these tools if you tend to forget schedules quickly.

As a freelancer, you are in charge of every aspect of your business. You play the role of everyone. The CEO, secretary, sales manager, administrative chief, customer support, and even the delivery guy are all you. And because you attend to many things, forgetting or missing a task is not impossible. Please don’t take it against you; it really does happen, even to seasoned freelancers. It is for this reason that freelance scheduling software are developed.

Perks of Freelance Scheduling Software

person's arm and iMac showing colored calendar of schedules

They say time is gold. And nothing can be truer. Poor time management may result in profit and opportunity losses. Time blocking is a good practice for managing your tasks but for scheduling and booking, you can use online scheduling tools. So, how can freelance scheduling software really help your business?

  • Perks For You. With a good scheduling tool, you simply need to set your available appointment date and time and publish the calendar on your website. You will then be notified once a schedule has been confirmed. Additionally, you will get reminders for upcoming appointments and other activities like tax filing dates, license renewals, and project deadlines. No need to check your calendar every time a potential client calls to ask for an appointment. No back-and-forth email exchanges just to confirm or cancel a schedule. Plus, it leaves little room for errors because your schedules are updated in real-time. It’s like having your own personal assistant!
  • Perks For Your Client. Using your scheduler, clients can self-book for appointments. No need to call or send a message to ask for your availability. If they need to cancel or reschedule, they can easily do so using the app. And they will also get notifications for their confirmed booking date and reminders for their upcoming appointments. Clients will appreciate that they can see your calendar and availability schedules because then they can choose the date and time most convenient for them.

As you can see, scheduling software increases productivity and efficiency. It is convenient both for you and your clients. So if you are still not using these tools or are looking for better ones, we have a list of freelance scheduling software you can check out.

Freelance Scheduling Software to Explore

Most scheduling software have similar features and functionality. Choosing the right one for you can be tricky. Here are some freelance scheduling software you can explore:

Calendly

If you want a convenient way for your clients to book appointments, Calendly is probably the best scheduler software for you. Calendly is a great booking platform that you can integrate with your website. Whether it is for a meeting, a coaching session, or a dog-sitting service, your clients can easily book a spot through your website, thanks to Calendly.

Calendly website

However, if you do not have a website or do not want to integrate Calendly with your website, you can just send a link to your scheduler instead. You will be asked to create a Calendly URL upon signing up, and that link is what you will share with your clients for bookings and appointments.

Calendly is a crowd favorite not only because it is free to use (for the basic package) but it is also very user-friendly. Setting up your available dates and time is so easy. Just choose the time and days you want to open. You can even choose whether to accept single (one-on-one) or group bookings. Group bookings are convenient for consultants and coaches who hold group sessions or meetings. Calendly also detects time zone, so your clients do not need to convert or check for time differences anymore.

When you link Calendly with your Google Calendar, the app will automatically check for conflicts of schedule. This helps avoid double bookings. And once a schedule is confirmed through Calendly, it will instantly be added to your Google Calendar. Other calendar integrations available are Microsoft Office 365, Outlook, and iCloud.

Other features of Calendly include:

  • notifications through SMS and email (for sending schedule reminders)
  • setting buffer times (so you can have breaks in between)
  • invitee (client) forms to fill out basic information and answer your initial questions)
  • customizations
  • collect payments (available with paid accounts)
  • integrations with other software

Acuity Scheduling

Acuity Scheduling is another online scheduling software that can help you organize your meetings and appointments. This scheduling app is a component of Squarespace, one of the top website-building and hosting software, which makes it a reliable tool. Actually, if you have a Squarespace account, you can already use it to log in to Acuity Scheduling.

Acuity Scheduling website

Signing up is easy. You can sign up using your Google, Apple, or Facebook account or another email address. While signing up is easy, the landing page may seem confusing. But once you follow the steps provided, you are good to go.

Aside from setting up your availability, you can also set scheduling limitations like the maximum number of hours or days a client can book and cancel an appointment. For example, you can set that clients can book appointments up to 3 days in advance and not allow clients to cancel 24 hours before the confirmed appointment time.

Acuity Scheduling, like Calendly, allows you to add your scheduling page to your website. You can also sync your other calendars from Google, Office 365, iCloud, and Outlook. Appointments made with Acuity Scheduling will automatically be synced with your chosen calendar integration.

Other features of Acuity Scheduling include:

  • collection of payments
  • integrations with video conferencing software
  • time zone conversion
  • customization
  • email confirmation and reminders

You can try Acuity Scheduling for seven days free of charge, and if you find it suitable for your business, packages start from $14 per month.

Doodle

Doodle is a good alternative for Calendly and Acuity Scheduling. It is a simple but efficient online meeting and scheduling software. Like Calendly and Acuity Scheduling, signing up in Doodle is a breeze with the option to use your Google, Apple, Facebook, or Microsoft account. You can also use your email address to sign up.

Doodle website

Doodle enables you to sync your calendars to ensure that your schedule is always accurate. It is also integrated with video conferencing tools like Zoom, Google Meet, Microsoft Teams, and Cisco Webex. When setting up your booking page, you can already choose the video conferencing platform you prefer to use for your sessions.

In setting up your booking page, you can choose the event (sessions, meetings, etc.) duration, the scheduling limitations, your availability, and the location of the event. The location may be a physical address or through video conferencing. You may also add custom question fields, like some basic information you might need before the meeting.

With Doodle, you may opt to disable the schedule reminder notifications (but we suggest keeping it on to lessen the chances of no-shows).

After creating your booking page, a shareable link will be provided by Doodle. Once clients click on your link, they will be directed to your Doodle booking page and start making their appointments.

You can use Doodle for free or take advantage of more features with the paid packages starting at $14.95 per month.

Google Calendar

iPhone showing Google apps

And, of course, there’s Google Calendar. Google Calendar is also popular among freelancers, independent contractors, and coaches. Because it comes with your Google Workspace, it becomes very convenient to use, especially if your official business email is a Google email account. Plus, you do not need to integrate any other video conferencing apps for your meetings because you already have Google Meet in your system.

You do not need to switch from one software to another or configure any integration. Using your Gmail account, you can easily email your Google Calendar (booking page) link to your clients, showing your availability along with the Google Meet link. Email notifications will be sent to your clients for your upcoming appointments. Google Calendar is probably one of the easiest-to-use scheduling software available.

Conclusion

hand  holding pen with a tablet showing calendar on the table

Managing a freelance business can really be a challenge. With all the tasks you are juggling, you must learn to take advantage of the business solutions that can help you make the journey easier.

Using online scheduling tools will definitely help you run your business smoothly. You simply need to share your calendar or booking page showing available time slots, and it automatically confirms, sends reminders, and even accepts payments!

And where were you while all these were happening? Well, you are doing other tasks necessary for your business or having dinner with friends. Freelance scheduling software automates your scheduling needs so you can have more time to do other stuff.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

Producer Invoice Line Item – Best Practices and Examples

The importance of having a clear and accurate producer invoice line item could not be stressed enough. As a producer (the implementor of a project), the line items in your invoice will ensure a problem-free payment process. It will also provide proof of the complete execution of the project.

As you would know, an invoice is a very important document in your business. It formalizes your billing and makes payments easy for your clients. An excellent invoice will have complete elements such as an invoice number, date of issuance, date of payment, client and freelancer’s information, description of the project being billed, total amount, and payment terms and method.

The most critical element is, of course, the description of the project being billed. It is where you itemize or list all of the services and materials your client is paying for.

2 men discussing an item in laptop

Line Items: Why Is It Important?

Line items are the central part of your invoice. It is where you list all the services you have rendered and completed, products you have delivered, or materials you have used in the project.

Think of it as the bill restaurants give you when you dine. It is the list of all the items you ordered from their menu. You ask for it to know how much you will be paying in total, even if you have already seen the individual amounts from the menu. When the bill comes, you check if the food and drinks (and quantity) listed there are your actual orders. If there is a discrepancy, you call their attention to correct it. You do not just look at the total and pay immediately, right?

customer checking billing with server waiting

The same goes for your business. Your client is the dining customer, and you are the restaurant. You provide them with the complete and accurate list and cost of the items (products and services) they ordered from you so they can check for any discrepancies. Line items show transparency. And clients will appreciate that they are given complete information about what they are paying for.

Line Items: Best Practices

When preparing your invoice, there are several points you have to take into account to make sure that your line invoice is well written. Remember, you are running a business, so you cannot just put vague and confusing descriptions. This will only prolong the payment process because your client might return the invoice and ask for a more detailed explanation. Here are some tips on how to write a good line item:

• Be Clear

As a producer, you may be familiar with technical terms, but your client may not. Make sure to use item names and descriptions that are simple and easily understood. What we are trying to avoid is a client asking you, “What is the item, and why are you charging me for this?”

man looking confused reading laptop

Refer to Your Scope of Work

Make it a practice to have a scope of work template for every project and gig you do. This way, when preparing your invoice, you have an official document as a reference. Refer to the scope of work document to make sure that the items and rates you are billing are consistent and in line with the agreement.

Check if the line items you are billing your client are correct. You might have added an entire line item that is not supposed to be charged. In the same way, make sure that you have added every product or service you committed to deliver and provide to the invoice.

K.I.S.S.

Yes, Keep It Short and Sweet. You do not need to write every single detail on your liner item. Summarizing your producer invoice line item service or product is perfectly okay. Write the best description you can give as short as possible. Remember, you are simply describing the item and not justifying why the service was rendered or why the material was necessary.

Use Online Tools

There are online freelancing sites that have invoice-generation features. This will make creating your invoice easy. Business management platforms like Kosmo has customizable invoice templates. You do not need to worry about formatting, margins, and alignments anymore. Simply type in your items, their descriptions, and rates in the fields provided. Using Kosmo to generate your invoice will make your document more professional and official. Plus, it’s easy to use!

Kosmo invoice sample

• Watch Out for Errors

It is very easy to make mistakes when typing. Especially if you are in a rush. Before sending out your invoice, check your line items for any typos. Do grammar and spelling checks. Remember, if you accidentally wrote an item in the plural form but you actually only provided a singular item, it will be confusing for your client. They can even want more of that item if they believe they purchased more than one!

Also, do not forget to check your numbers too. Make sure you put the correct rate, quantity, and totals. Just picture the hassle it would bring you if you charged your client the incorrect amount!

Writing Your Producer Invoice Line Item

As a producer or implementor of a project, whether for music, film, or an event, you must ensure that your line items are complete and accurate. You may charge based on an agreed project fee or hourly rate or mixed. These must be reflected clearly.

Writing your line items per category is also a good practice. For example, you may categorize your video production invoice items into different stages, from planning to distribution.

Here are some samples of how you can write your line items:

The example below shows the line items in an invoice for a video production where the freelancer charges hourly rates.

Item DescriptionHoursRateAmount
Storyboard CreationDrawing of Storyboard in full color (with one revision)2025.00$500.00
Video Production2-minute animation and visual effects of approved storyboard (with two revisions)4050.00$2,000.00
Music Production2-minute music and sound effects composition, arrangement, and recording1240.00$480.00

This next sample shows the line items in an invoice issued for a project or package-based event production.

DescriptionRateSubtotal
Pre-Production
• Concept Building
• Feasibility Study
• Coordination Meetings
• Talent & Suppliers Scouting
300.00$300.00
Production
• Set up of venue (stage, props, lights and sound equipment)
• Rehearsals
• Management of Event
• Dismantle
1,000.00$1,000.00
Post-Production
• Survey
• Narrative Report
200.00$200.00

The final sample shows a music production invoice where the items were divided into services rendered and materials delivered.

Services
Item/DescriptionUnit PriceQTY/HOUR Amount
Composition
Writing music arrangement, mixing, and recording of master material
60.0020h$1,200.00
Production
Recording, mixing, and mastering of materials
50.0010h$500.00
Revisions Package
Minor revisions based on agreed terms
55.001$55.00
TOTAL LABOR $1,755.00
Materials
Item/DescriptionUnit PriceQTY/HOURAMOUNT
Master Copy in CD
Final music material recorded on a Compact Disc
5001$500.00
Digital Copy
Final music material in MP3 sent via email
5001$500.00
TOTAL MATERIALS$1,000.00

In Summary

The line items in your invoice are crucial in ensuring a stress-free payment process. If you are ultimately clear and error-free in your invoice, expect a swift payment from your client. As a freelance producer, consider your line items as a communication tool. It conveys all the services, products, and materials you are charging them that were necessary for completing the project or gig. So, just like any other communication strategy, there has to be no space or chance for misunderstanding and disagreement. Your producer invoice line item must speak for the project (so you don’t have to explain anymore!)

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

Do Freelancers Get Sick Pay? What if You’re Not Feeling Your Best

Are you wondering, do freelancers get sick pay? Unfortunately, being a freelancer is not like being an employee. You don’t get sick pay because you don’t have an employer, you have clients. And you are not the responsibility of a client the way an employee is the responsibility of an employer.

However, there are some things that you can do to help you out. This will of course require some preparation on your end. But it will help you get through your sick days without having to suffer major setbacks for your freelancing career or freelance business.

Do Freelancers Get Sick Pay? Tips for Preparing for Sick Days

It happens, everybody gets sick, even freelancers. Since the answer to the question do freelancers get sick pay is a no, there’s really no work around that. However, you prepare for having sick days as a freelancer. Below are some tips to help you out, just in case you get sick or will require a sick day:

Woman in bed blowing nose in tissue

Managing Tasks

When it comes to managing tasks, there are definitely many things you can do to give yourself a “free day” just in case you get sick. These tasks will of course depend on the type of freelancing industry you are in:

• Pad your schedule

As a general rule, you should always have some padding when it comes to fixing your schedule. For example, if you are an artist and you can complete a portrait in 1 day, tell your client you can finish in 2 days. This way, you have enough time to finish the portrait without having to exert too much effort.

At the same time, it will give you that much-needed “space” in case there is an emergency or if you get sick. If you finish in advance and you are happy with your work then you can send it to your client. They’ll be happy to know that you “work fast”.

This is way better than making a promise to finish something in 1 day than having to request an extension. Of course, if you are ever faced with this scenario, know that there is a way to request an extension for your deadline without annoying your clients.

• Do work in advance

Another way that you can manage your tasks is to do work in advance. Let’s say you are aware that you have padded your schedule, which technically gives you an extra day. This extra day should not be used to “relax” before you even get started on the project.

As soon as you have obtained all of the information from your client, you should get started with work right away. If you end up finishing in advance and you still have that “extra day” then that is your time to relax. When you work in advance, this will help you get an “extra day” if ever you feel ill the following days.

Working in advance can be especially helpful for some industries, such as social media management. Maybe you can “bank” ideas for upcoming months for your clients. You don’t have to include these in your deliverables right away. But this “idea bank” can be used for your sick days or generally just days when you are experiencing a mental block.

• Get a backup buddy

Woman sitting on couch writing on notebook, laptop on coffee table in front of her

Networking is a must for a freelancer. No, it’s not a way to find out if the answer to “Do freelancers get sick pay?” ever changes. But rather, it’s a way for you to accomplish tasks if you are not feeling your best.

One of the best things about freelancing is the community is generally very helpful. You’ll have to find yourself a group or a buddy who will be there for you in case you need help with work. In exchange, you have to do the same for them. So, if you are a programmer and you suddenly find yourself feeling dizzy from all of the coding, maybe it’s time to call for help.

If your backup buddy is doing major work for you, you’ll have to inform your client about this. The backup buddy may be your replacement if you’ve only managed to do a small chunk of the project. However, if this is just a minor thing, for example, searching for a bug, then this step isn’t necessary. Make sure to thank your backup buddy for the help.

• Utilize automation features

Thank goodness for modern technology. Nowadays, freelancers can have an easier time, especially when dealing with admin work. Utilize these tools so you can take a “sick” day. This is a pretty good solution if you aren’t handling a certain project or you don’t have a deadline. You should have a bot for your social media accounts or your email so if you get any inquiries, the bot will do the work for you.

You can also make use of tools that can post on your accounts automatically. Maybe you have a Facebook or Instagram professional account. Make sure you post regularly so potential clients will know you are still “live” or available. You don’t have to post on a daily basis, just use the tool to schedule these posts.

Managing Finances

Woman looking at phone resting arm on table with a laptop and crumpled up tissue

Now that the “tasks” part has been tackled, it’s now time to talk about handling your finances. Sadly, freelancers don’t get sick pay the way they would if they were employed. However, as a freelancer, you are technically running a business. You are your own boss and you are also your own financier and accountant. You can make changes to your budget if you ever get caught on a sick day.

• Consider insurances

There are dozens (even hundreds) of insurance products on the market today. You might want to check out sick pay insurance, especially if you are a full-time freelancer. Think of it as a safety net for your finances in case you ever need to stop work due to health reasons.

Make sure to do your research as there are many things you need to check out with the insurance. For starters, will they be able to offer coverage for a full-time freelancer? Aside from that, you also need to check what it is they can offer you if you ever get sick. Be meticulous when reading the fine print so that you can protect yourself in an event of a health scare.

• Budget a contingency fund

Do freelancers get sick pay? Technically no. But if you know how to budget your money properly, then you may be able to make your own “sick pay”. As a freelancer, you get money from clients then it will be up to you to budget this. This isn’t like a salary where you get a fixed amount every month.

As a freelancer, you also need to be your own accountant. You have to compute how much money you will need to keep running your business (electric bills, coffee, etc.). Some freelancers fail to budget for a contingency fund, which is a must for everyone.

This contingency fund will be set aside for your sick days. In case you get sick and fail to make a deadline, you know that you still have funds to fall back on so that you can survive during the following weeks or months.

Conclusion

Woman working on laptop on bed

Again, the answer to do freelancers get sick pay is no. But as a freelancer, it will be your responsibility to come up with the money in case of emergencies. Everyone gets sick and you need to learn to plan ahead so that you don’t get caught up on deadlines and tasks in the event that you feel ill.

When you are not feeling your best, what you need to do is to rest. Don’t take up new clients or projects, especially if the deadline is ASAP.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

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Kosmo is a free All-In-One Workspace for Freelancers.

The Journey to My First Client – How to Get Freelance Leads and Clients

Read about the journey to my first client, which can help you find your very own, too. There are a lot of tips that you can check out below. But first, know that starting out freelancing is a journey. You don’t start one day and voila! you already get your first client. It doesn’t work that way. There is actually a lot of preparation involved and you need to learn where to actually find clients. It’s a good thing that will be discussed too.

The freelancing community is experiencing a major shift these past few years. More companies prefer freelancers as opposed to staffing firms for various reasons, such as getting projects done faster and accessing different skills. With the demand for freelancers increasing, more and more people are making the switch. However, not all are equipped to find clients, which is a very important task for freelancers. Read on about how I got my first client.

Getting My First Client

When you start out your freelancing journey, you’ll be experiencing a lot of firsts. There’s of course, “my first client” and “my first project” but you also have to be aware of experiencing things that aren’t as pleasant, like “my first rejection”. Just know that this journey is all about learning, so whether you experience positive or negative responses, these all can help you grow.

Don’t be discouraged, and see how I got my first client in 3 major steps.

A. Preparation

Woman writing on a post it, on top of a resume

You might be surprised but getting my first client is not about putting myself out there and doing the search. No, you have to be prepared for your journey. You have to arm yourself with important documents so that when potential clients come along, you don’t fumble.

1. Have all requirements ready

When it comes to requirements, these are pretty much everything a client (or freelance platform) may request from you. Of course, you have to have your resume or CV. Some may require ID to check if you are a real person (to avoid scams and all). Do take the time to verify yourself so that clients will have an easier time trusting you with a project.

2. Create profiles

Now, this may seem tedious to some but you have to make profiles. This includes all of the freelance platforms that you will join as well as setting up professional accounts on social media. Of course, you will need to make these profiles to be able to access freelance markets.

Make sure your profile clearly shows what you can do or offer to clients. This isn’t simply a Facebook profile or a LinkedIn profile. You have to sell your skills and abilities here.

3. Prep portfolio

If you are literally new in the working industry, then chances are you have zero experience. Not to worry as freelancing gives you a chance to show what you can do even with no work experience—a portfolio. Even if you have prior employment, you will still need to prep this. Most clients will request to see your previous works to give an idea of what you can do.

4. Get organized

As a freelancer, you have to be forward-thinking. You may have zero clients right now, but you have to prepare for getting quite a load in the future. Don’t start organizing only when you are crowded with projects already. Create organization habits as early as now.

A good tip is to use a freelancer tool or software, such as Kosmo. This software allows you to sort out important documents too like proposals, invoices, and contracts. Utilize this tool early on your journey so you won’t have any trouble using it when you finally get your first client.

B. Daily Grind

Woman in bed using a laptop

Since I didn’t have a client yet when I was just starting out, my time was flexible. But, I was able to get my first client by doing the work. What work is this exactly? I call it the daily grind and it usually consists of the following tasks:

1. Check listings every day

Once I have an account with a freelance market platform, I took the time to check their job postings every single day. Because there are fresh tasks and new clients on a daily basis. I didn’t want to miss any opportunity so I did this task pretty much every day.

2. Plan Applications

Of course, all of the daily checkings would have been all for nothing if I didn’t make applications. This is something I do almost every day too. Whenever I find an interesting job or a project that suits me, I apply. But not all at once. I plan this properly as I don’t want to end up receiving 10 job opportunities in one day. I spread these applications out, prioritizing the ones that I like the most (or have an immediate deadline).

3. Reply to emails

When you make applications on a daily basis or really put yourself out there on freelance market platforms, expect to receive emails. You have to reply to these messages, even if it is for a job that you may not be interested in. It’s important to remain professional and you might be surprised some “rejections” can get freelance leads.

4. Interviews

Some clients will request interviews. And these can be very draining, so make sure to plan these accordingly. Try to take only 1 test or interview per day and don’t do it one day after another, either.

C. Sealing the Deal

Blank paper with the word Contract on it, hand holding a pen

After doing several weeks of my daily grind, I finally found my first client. However, it’s not a done deal just yet. Remember that you have to protect yourself as a freelancer. And at the same time, you can give confidence to your prospective clients by taking the following steps too:

1. Contract

A contract is a must for every freelancer, especially if you are in it for the long haul. If you need help, Kosmo actually has a helpful contract template you can use. Make sure to sign this and your client needs to do the same.

2. One-on-one

It’s better to have some form of communication with your first client. It doesn’t have to be a meeting in person or even a video call. Some prefer to message through Slack or even just send emails. This one-on-one can help you collaborate with your client or get a better feel for how to work for them or each other.

3. Agreements

Finally, there are some things that may not have been tackled during the one-on-one or on the contract. This can be as simple as knowing your client’s preference when it comes to messaging. Just make sure that you and your client are in agreement or are on the same page so you can finally get to work.

Where to Find Clients as a Freelancer

Now that you know how to get “my first client” it’s time to get some tips on where you can actually find them. Know that it can be different for a freelancer vs someone who has a design agency on how to get graphic design clients.

• Try Networking

It’s time to tap into your network of people. You might be surprised that your very first client might be someone you personally know or a friend of a friend, maybe even a relative. The point here is to try every opportunity available. Go to events and parties, and try to socialize. Check with your family and friends if someone needs work done, and tell them you are a freelancer looking for work. Ask former classmates or workmates, you just have to try.

• Sign up on Freelance Market Platforms

Freelancers today are quite lucky as there are now websites that are specifically for freelancing. Sign up with websites like Fiverr or Freelancer.com. You should be able to find plenty of potential clients and projects on these freelance market platforms.

• Check Out Social Media Sites

Who says you can’t find work on social media? There are some freelancers who were able to find their first freelance client by simply replying to an Instagram Story of an influencer. You can also see Facebook or even Tiktok are looking for people to collaborate with. Opportunities are everywhere. And sometimes, it’s not just about knowing where to find these opportunities but also about luck or timing.

• Join Freelancer Groups

Again, the freelancers of today have more resources. There are now online groups you can join so you can get tips on working as a freelancer in your industry. Some pioneer freelancers are more than willing to help connect you to potential clients.

Do join these freelancer groups where you can tap into a community where people can help you find work. Also, these groups can help you become a better freelancer. Some offer training while others have one-on-one sessions to give you pointers. Do what you can to land your very first client.

• Ask Former Potential Clients

Finally, there’s also client outreach. Maybe you have never had a client before but you were definitely close. Maybe you made it to the final interview with a potential client but another freelancer beat you to it. Or maybe, you just weren’t the right fit. It doesn’t matter if you didn’t get accepted. Remember not to burn bridges as these former potential clients might just be the key to landing your first real client.

A Few More Tips

Here are a few more things that helped me when I was finding my first client as a freelancer:

  • Being professional yet friendly can go a long way

Sometimes, your skills just aren’t a good fit with a project but that potential client might like your work ethic or your attitude. Some clients actually prefer someone who is easy to work with and trainable as opposed to a temperamental genius. So be friendly but always remain professional.

  • Be open to opportunities

When I was looking for my first client, I first started applying for jobs that I am only familiar with. But pretty soon, I went out of my comfort zone and did interviews and tried tests that were new to me (still within my industry of course). I was only used to making blogs and long-form articles but I decided to try out writing social media captions. It has helped me grow as a writer and also opened an exciting path for me as a freelancer.

  • Be patient

Yes, finding my first client was very frustrating. It took several weeks before I finally found my first client. And guess what? That client wasn’t a long-term one, it was just a one-month project. So, I had to do my daily grind all over again. Landing your first client is not a guarantee for the success of your freelancing journey. However, thanks to that first client, I was able to add that project to my resume. Which led me to another client who liked that project. It was a domino effect.

  • Learn from the journey

Finally, don’t let the goal of finding a client be the end-all and be-all of your freelancing journey. Make it a point to learn from what you do every day. Each client that you meet, each proposal that you make, and each job listing that you apply for. Try to learn something from all of these and all that you experience during your freelancing journey. It may help you with your success in the end.

Conclusion

Getting my first client was definitely a roller coaster of emotions. It was exciting and nerve-wracking, disappointing, and frustrating, but also fulfilling. Make sure to do the work and don’t give up, pretty soon you’ll land your own first client.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

Kosmo is a free All-In-One Workspace for Freelancers.