Graphic Design Invoice Templates

Curious how to create a graphic design invoice that gets you paid? With Kosmo, it’s easy to create beautiful, professional invoices for your graphic design work.

Choose from one of our free graphic design invoice templates, add your own branding, and include all the important details like your payment terms and contact information. Send your invoice online and get paid faster with automatic late payment reminders.

Create Your Own Invoices For Free

How To Create A Graphic Design Invoice That Gets Paid

As a graphic designer, you play a vital role in helping businesses create a professional, cohesive look. Your clients rely on you to create branding materials, design website layouts, and produce high-quality visuals.

To make sure that you are fairly compensated for your work, it is important to itemize your services in your invoices. For example, if you are creating a branding package, your invoice might include items such as “logo design”, “business card design”, “letterhead design”, and “envelope design”.

If you are designing a website, your invoice might include items such as “project management”, “site layout and design”, “programming and coding”, “testing and debugging”, and “launching the site”.

By itemizing your services, you can make sure that your clients understand exactly what they are paying for, and you can ensure that you are fairly compensated for your work.

Creating an invoice step by step

  1. Download a template
  2. Change the colors of the invoice
  3. Add your own company information
  4. Add your client’s details
  5. Add the line items
  6. Calculate applicable taxes and discounts
  7. Check the final amount
  8. Add your payment terms, notes and a due date
  9. Send the invoice to your client
  10. Keep track of paid and unpaid invoices

Or use Kosmo to make the process simple and fast.

Creating A Graphic Design Invoice With Kosmo

1. Style and customize

Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.

2. Enter line items

Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.

3. Send the invoice

Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.

Get paid on time, every time.

Create professional invoices with Kosmo and level up your business today.

Why Should You Use A Graphic Design Invoice Template?

There are many benefits of using a graphic design invoice template, including saving time, ensuring accuracy, and creating a professional appearance.

Using a template can save you a significant amount of time when creating invoices, as you will not need to start from scratch each time. This can be especially helpful if you create invoices on a regular basis. In addition, using a template can help to ensure accuracy, as all of the relevant information will be included in the template. This can save you from having to double-check your work or make corrections later on.

Creating a professional appearance is another benefit of using a graphic design invoice template. This can be helpful in creating a good impression with clients, which can lead to repeat business. A template can also help to convey that you are a professional and reliable business. This can be helpful in building trust with potential clients.

Graphic Design Invoice Requirements Checklist

  • A unique invoice number.
  • The payment due date.
  • The date when the invoice was issued.
  • Your name and/or company name and your contact information.
  • Your client’s name and/or company name and contact information.
  • A detailed line-by-line break down of your services and products.
  • Any applicable taxes and discounts.
  • The calculated total price of the invoice.
  • Accepted payment methods, for example credit card, check, PayPal and others.
  • Additional notes about payment terms, late fees and more.

When Is The Right Time To Send My Graphic Design Invoice?

The right time to send your graphic design invoice depends on the type of project you’re working on and the agreement you have with your client. For most projects, you should send your invoice as soon as the project is complete and you’ve delivered the final files to your client. This gives them a chance to review your work and make sure they’re happy with it before they have to start paying for your services.

If you’re working on a large project or you have a recurring agreement with your client, you may want to send your invoice monthly or at the end of each phase of the project. This gives your client a chance to see your progress and make sure they’re still happy with your work before they have to pay for it.

Whatever system you use to send your invoices, make sure you include all the relevant information so your client can easily understand what they’re being charged for. Include your contact information, the date of the invoice, a detailed description of the work you’ve done, your rates, and the total amount due. You should also include any payment terms or deadlines so your client knows when they need to pay their invoice.

Kosmo vs Manual Invoices

Create professionally designed invoices.yesno
Securely send invoices to clients via email.yesno
Get paid faster with online payments.yesno
Automatically calculate invoice totals.yesno
Track payments and invoices in real-time.yesno
Receive automatic reminders for overdue invoices.yesno
Access your invoices from anywhere in the world.yesno
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How Invoicing Software Can Help You

Save Time

Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.

Get Paid Faster

An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.

Organize Your Business

When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.

Professional Design

With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.

Get paid on time, every time.

Create professional invoices with Kosmo and level up your business today.

FAQs (Frequently Asked Questions)

Who needs to use a graphic design invoice?

A graphic design invoice is typically used by a freelance graphic designer or a graphic design firm to bill a client for their design services. The invoice should itemize the hours spent working on the project, as well as any other costs incurred, such as materials or software. If the client is happy with the work, they will then pay the invoice in full.

What happens after i submit my graphic design invoice?

After you submit your graphic design invoice, the client will review it and determine if they are able to pay the invoice in full. If the client is able to pay the invoice in full, they will issue a payment to you for the total amount due. If the client is unable to pay the invoice in full, they will negotiate a payment plan with you.

How to create a graphic design invoice?

First, the invoice should include basic information about the project, such as the client name, project name, and dates of service. This will help the client identify the invoice and understand what work was performed.

Next, the invoice should itemize the specific services rendered, along with the corresponding cost for each service. This will help the client see a breakdown of the work performed and the cost for each service.

Finally, the invoice should include a total cost for the project, as well as any relevant payment terms. This will help the client understand the total cost of the project and when payment is due.

Including these key elements will help ensure that your graphic design invoice is clear, concise, and easy to understand.

How can I make my graphic design invoice stand out?

There are a few things you can do to make your graphic design invoice stand out.

First, make sure your branding is consistent with the rest of your marketing materials. Use the same colors, fonts, and logo on your invoice as you do on your website, business cards, and other marketing materials. This will create a sense of cohesion and make your brand more recognizable.

Second, be clear and concise in your language. Use simple, straightforward language that your client can easily understand. Avoid using industry jargon or terms that your client may not be familiar with. Be clear about what you’re billing for, and include a detailed description of the work you completed.

Finally, make sure your invoice is easy to read and understand. Use a clean, simple layout that is easy to navigate. Include clear headings and subheadings, and use bullet points to list items. Include your contact information and payment details in a prominent location, and make it easy for your client to pay you by providing multiple payment options.

What are some tips for creating a graphic design invoice?

As a graphic designer, you need to make sure that your invoice is clear and concise. Here are some tips for creating a graphic design invoice:

1. Make sure that your invoice includes all of the relevant information. This includes your name and contact information, the client’s name and contact information, a description of the work that was done, the date of the work, the amount of money that is owed, and any other relevant information.

2. Make sure that your invoice is easy to read and understand. Use clear and concise language, and make sure that the layout is easy to follow.

3. Make sure that you include a payment deadline on your invoice. This will help ensure that you get paid in a timely manner.

4. Make sure that you keep a copy of your invoice for your own records. This will help you in the event that there is a dispute over the payment.

What are some common mistakes to avoid when creating a graphic design invoice?

Some common mistakes to avoid when creating a graphic design invoice include not including your contact information, not specifying the scope of work, and not providing a clear breakdown of the costs.

Your contact information should be prominently displayed on your invoice so that your client knows how to reach you with any questions or concerns. Make sure to include your name, business name, address, phone number, and email address.

Be specific about the scope of work you are charging for. Include a detailed description of the project, the deliverables, and the timeline. This will help avoid any misunderstandings about what is included in the project.

Finally, provide a clear breakdown of the costs associated with the project. Include the hourly rate, the number of hours worked, and any other costs such as materials or shipping. This will help your client understand the charges and avoid any surprises.