Artist Invoice Templates


If you’re an artist, you need to make sure you get paid for your work. With Kosmo, creating an invoice for your art is no longer a chore.

Use one of our free artist invoice templates to impress your clients and get paid faster. With online payments and automatic late payment reminders, you’ll never have to chase a client for payment again.

Create Your Own Invoices For Free

How To Create An Artist Invoice That Gets Paid

Naming your prices as an artist can be tricky- you want to make sure you are charging enough to cover your costs, but you don’t want to price yourself out of the market.

One way to ensure that you are fairly compensated for your work is to itemize your services in your invoices. For example, if you are painting a portrait, your invoice might include items such as “sitting fee”, “materials”, and “framing”.

If you are selling a sculpture, your invoice might include items such as “materials”, “shipping”, and “insurance”.

By itemizing your services, you can make sure that your clients understand exactly what they are paying for, and you can ensure that you are fairly compensated for your work.

Creating an invoice step by step

  1. Download a template
  2. Change the colors of the invoice
  3. Add your own company information
  4. Add your client’s details
  5. Add the line items
  6. Calculate applicable taxes and discounts
  7. Check the final amount
  8. Add your payment terms, notes and a due date
  9. Send the invoice to your client
  10. Keep track of paid and unpaid invoices

Or use Kosmo to make the process simple and fast.

Creating An Artist Invoice With Kosmo

1. Style and customize

Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.

2. Enter line items

Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.

3. Send the invoice

Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.

Get paid on time, every time.

Create professional invoices with Kosmo and level up your business today.

Why Should You Use An Artist Invoice Template?

An artist invoice template can be a helpful tool for artists who sell their work, since it can provide a clear and professional way to request payment from buyers. An artist invoice template can help to streamline the billing process and make it simpler and faster to send invoices to customers. Additionally, an artist invoice template can help to ensure that all of the necessary information is included on the invoice, such as the artist’s name, contact information, the title and description of the artwork, the price of the artwork, and any applicable taxes or shipping charges.

Artist Invoice Requirements Checklist

  • A unique invoice number.
  • The payment due date.
  • The date when the invoice was issued.
  • Your name and/or company name and your contact information.
  • Your client’s name and/or company name and contact information.
  • A detailed line-by-line break down of your services and products.
  • Any applicable taxes and discounts.
  • The calculated total price of the invoice.
  • Accepted payment methods, for example credit card, check, PayPal and others.
  • Additional notes about payment terms, late fees and more.

When Is The Right Time To Send My Artist Invoice?

As a general guideline, it is usually best to send your artist invoice as soon as the project is completed or soon after. This way, the client has a record of the work that was completed and can make any necessary payments in a timely manner. If you wait too long to send your invoice, the client may forget about the work that was completed or may have difficulty locating your contact information.

Kosmo vs Manual Invoices

FeatureKosmoTemplate
Create professionally designed invoices.yesno
Securely send invoices to clients via email.yesno
Get paid faster with online payments.yesno
Automatically calculate invoice totals.yesno
Track payments and invoices in real-time.yesno
Receive automatic reminders for overdue invoices.yesno
Access your invoices from anywhere in the world.yesno
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How Invoicing Software Can Help You

Save Time

Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.

Get Paid Faster

An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.

Organize Your Business

When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.

Professional Design

With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.

Get paid on time, every time.

Create professional invoices with Kosmo and level up your business today.

FAQs (Frequently Asked Questions)

Who needs to use an artist invoice?

An artist invoice is a document that is used by an artist to request payment for their work. This document should be used by anyone who is selling their artwork, whether it is a painting, sculpture, or any other type of art. The artist invoice should include the name and contact information of the artist, as well as the name and contact information of the buyer. It should also include a description of the artwork, the date of the sale, the price of the artwork, and the terms of payment.

How do you bill for artist work?

Some common ways to bill for artist work include charging by the hour, by the project, or by the piece.

Charging by the hour is often used for projects that are ongoing or have a variable scope, as it allows the artist to be paid for their time spent working on the project. This pricing method can be beneficial for both the artist and the client, as it provides the artist with a steady income and the client with a flexible budget.

Charging by the project can be a good option for projects with a defined scope and timeline. This method allows the artist to quote a flat fee for the entire project, which can provide certainty for the client’s budget. It can also incentivize the artist to work efficiently to complete the project on time.

Charging by the piece can be a good option for projects that involve creating multiple pieces of art, such as paintings or illustrations. This method allows the artist to price each piece individually, which can be beneficial for clients who want to purchase multiple pieces. It can also allow the artist to price their work based on the time and effort required to create each piece.

How to create an artist invoice?

1. Your name and contact information

2. The name and contact information of the buyer

3. A description of the artwork sold, including the title, medium, dimensions, and date of completion

4. The date of the sale

5. The sale price

If you are creating an invoice for art that you have been commissioned to create, you would include the following information:

1. Your name and contact information

2. The name and contact information of the commissioner

3. A description of the artwork to be created, including the title, medium, dimensions, and date of completion

4. The date of the commission

5. The commission price

Both types of invoices should also include any relevant payment terms, such as the method of payment, the due date, and any applicable late fees.

How can I make my artist invoice stand out?

1. Use a unique and eye-catching design.

Your invoice should be easy to read and should include your logo and contact information. But beyond that, you can get creative with the design! Use interesting fonts, colors, and images to make your invoice stand out.

2. Use a professional template.

There are many great templates available online that you can use to create your invoice. This will ensure that your invoice looks polished and professional.

3. Use clear and concise language.

Be sure to clearly state what the invoice is for, when payment is due, and how to make payment. Use simple language that can be easily understood.

4. Include a personal message.

Including a personal message on your invoice is a great way to make it feel more personal. Thank your customer for their business, and let them know you appreciate their support.

What are some tips for creating an artist invoice?

Some tips for creating an artist invoice would be to include the date of the performance or service, the name and contact information of the client, a description of the performance or service, the total amount due, and the date of payment. It is also important to be clear and concise in your description, and to list the prices for each individual performance or service so that the client knows what they are paying for. Finally, it is also helpful to include your own contact information on the invoice in case the client has any questions.

What are some common mistakes to avoid when creating an artist invoice?

When creating an artist invoice, there are several common mistakes to avoid. First, be sure to include all relevant information, such as the date, your name and contact information, the buyer’s name and contact information, a description of the artwork, the sales price, and any applicable taxes. Secondly, be sure to proofread your invoice carefully before sending it, so that you catch any errors. Finally, make sure that you keep a copy of the invoice for your records.